Microsoft 365 Shortcuts
Shortcuts that work everywhere in Microsoft 365, plus the handful of app-specific ones worth the memory. Filter the table or print it.
The shortcuts in the first group work in every Microsoft 365 application, which makes them the best return on memory of anything on this site — learn them once and they apply in Word, Excel, Outlook, PowerPoint and Teams.
The Word group is the one people underuse. Ctrl+Alt+1 applies Heading 1, and applying headings as styles rather than by making text big and bold is the single thing that makes a long document behave — it is what the navigation pane and the table of contents are built from.
Want the skill rather than the keystroke? The Office 365 courses cover this material with an instructor, and the Office 365 guides cover it in writing, free.
Works everywhere
| Keys | Mac | What it does | Copy |
|---|---|---|---|
| Ctrl + C / X / V | ⌘ + C / X / V | Copy, cut, paste | |
| Ctrl + Z / Ctrl + Y | ⌘ + Z / ⌘ + Y | Undo, then redo | |
| Ctrl + S | ⌘ + S | Save | |
| F12 | — | Save As | |
| Ctrl + P | ⌘ + P | ||
| Ctrl + F | ⌘ + F | FindExcept Outlook, where Ctrl+F forwards the message and search is Ctrl+E. | |
| Alt | — | Show the ribbon key tips, then drive the ribbon by keyboard | |
| F1 | — | Help for whatever you are looking at |
Windows itself
| Keys | Mac | What it does | Copy |
|---|---|---|---|
| Win + . | ⌃ + ⌘ + Space | Emoji and symbol picker | |
| Win + Shift + S | ⌘ + Shift + 4 | Clip part of the screen to the clipboard | |
| Win + V | — | Clipboard history — everything you copied, not just the last thingNeeds turning on the first time. Worth it. | |
| Win + L | ⌃ + ⌘ + Q | Lock the screen | |
| Alt + Tab | ⌘ + Tab | Switch windows | |
| Win + ← / → | — | Snap the window to half the screen |
Word
| Keys | Mac | What it does | Copy |
|---|---|---|---|
| Ctrl + Alt + 1 / 2 / 3 | ⌘ + ⌥ + 1 / 2 / 3 | Apply Heading 1, 2 or 3The foundation of a document that behaves. Headings drive the navigation pane and the table of contents. | |
| Ctrl + Shift + N | ⌘ + Shift + N | Return the paragraph to Normal style | |
| Ctrl + Shift + C / V | — | Copy formatting, then paste it onto other text | |
| Ctrl + Enter | ⌘ + Return | Insert a page breakUse this instead of pressing Enter until the text moves over. | |
| Ctrl + Shift + 8 | ⌘ + 8 | Show or hide formatting marksThe first thing to do when a document is misbehaving and you cannot see why. | |
| F4 | ⌘ + Y | Repeat the last action |
Teams
| Keys | Mac | What it does | Copy |
|---|---|---|---|
| Ctrl + E | ⌘ + E | Go to the search bar | |
| Ctrl + Shift + M | ⌘ + Shift + M | Mute or unmute in a call | |
| Ctrl + Shift + O | ⌘ + Shift + O | Turn the camera on or off | |
| Ctrl + . | ⌘ + . | Show all Teams keyboard shortcuts |
Nothing on this sheet matches that. Clear the box to see everything, or try another cheat sheet.
Other cheat sheets
- Excel Keyboard ShortcutsThe Excel shortcuts worth committing to memory, grouped by what you are trying to do. Type in the box to filter; the whole table prints on two pages.
- Outlook & OneNote ShortcutsOutlook and OneNote shortcuts in one place, because most people use them in the same half hour. Filter with the box; print it for the wall.
- Bookkeeping Month-End ChecklistThe order to do a month-end close in, written for Canadian small business. Tick down the list; print it and keep it beside the screen.
All four are listed on the cheat sheets index, and the rest of the free material is in the guide library.